Accounts Payable Specialist Details:

• Temporary position
• $26.00 to $28.00 /hour
• Full Time work available
• First Shift (Monday through Friday)

• Process and pay approved vendor invoices accurately and on time; flag any price discrepancies to the appropriate team.
• Review incoming freight invoices, identify issues, route them to the right department for approval, including monthly accruals.
• Prepare payments runs and enter daily wire transfers into our ERP system and banking portal.
• Set up and maintain ACH and wire payment templates; send remittance advice to vendors after payment.
• Process ocean freight invoices and perform BOL freight analysis reconciliation, including monthly accruals.
• Process non-freight invoices and voucher daily Visa charges.
• Request and reconcile vendor statements; track down and resolve missing invoices all the way through to payment.
• Be the go-to contact for assigned suppliers — handle questions, resolve discrepancies, and build good working relationships.
• Organize, maintain and order office and kitchen supplies, including special orders for owners as needed.
• Keep accounts payable records organized, accurate, and filed in line with company policies.
• Provide backup support for daily cash flow reconciliation across operating and sweep accounts.
• Take on other tasks as the team’s needs evolve — we’re a small team and everyone pitches in.