Payroll Assistant Details:

• Contract to Hire position
• $22.00 /hour
• First Shift (Monday through Friday from 08:00am to 05:00pm)

• This position is responsible for assisting with weekly payroll processing, maintaining employee records, onboarding new field employees, and ensuring compliance with payroll-related regulations.
• The ideal candidate is highly organized, enjoys working with numbers, and thrives in a fast-paced office environment where accuracy and confidentiality are essential.
• Assist with the preparation and processing of weekly payroll for field employees.
• Set up new employees in the accounting system and maintain accurate personnel files.
• Process new hire paperwork, including Indiana New Hire Reporting and E-Verify requirements.
• Verify employment eligibility, new hire status, and initial drug screening documentation.
• Prepare and maintain onboarding packets and employee documentation.
• Track and maintain ACA-related information and required reporting.
• Review timecards received from outside labor sources for accuracy.
• Prepare field employee expense reports for review.
• Complete employment verifications, garnishment requests, and other payroll-related documentation.
• Assist with union audits by providing requested payroll information and supporting documentation.
• Reconcile union withholdings and fringe benefits with the general ledger each month.
• Post payroll job cost transfers and employee benefit allocations within the accounting system.
• Prepare related company billings and assist with monthly accounting entries.
• Review monthly shop inventory adjustments and post updates to the accounting system.