Property Assistant (commercial properties) Details:

• Direct Hire position
• $65,000.00 to $70,000.00 /annually
• First Shift (Monday through Friday from 08:00am to 05:00pm)

• Assist with management of multiple industrial properties.
• Provide support for all tenants move-in and move-outs.
• Process and maintain all property business licenses and submit for PM review.
• Generate and process service contracts, purchase orders, and work authorizations. Includes working in the PM Web program.
• Schedule and coordinate all building maintenance services with vendors and tenants as applicable (FLS, Roof, HVAC, Landscaping, property tours).
• Generate and track tenant billable requests, ensuring appropriate approvals have been approved prior to processing.
• Distribute and manage reoccurring tenant notices (CAM Rec, ESG, LOA, Emergency Contact sheet).
• Maintain tenant lease files, building system reports (FLS, HVAC, Roof; both tenant and Landlord managed.
• Manage supply inventory (office and kitchen) and place order.
• Oversee certificate of insurances for vendors and tenants and maintain tracking forms.
• Manage service requests and Prism portal including all engineering, reoccurring PM’s and inspections.
• Follow up on all service orders to ensure high tenant satisfaction.
• Manage new vendor set up process.
• Update all applicable/requested Sales Force operation items, daily.
• Prepare and set up conference room(s) for all meetings.
• Ensure the office is maintained in an acceptable condition.
• Provide support to multiple Property Managers.
• Provide office administrative support.
• Help coordinate tenant events.