Operations Administrative Assistant Details:

• Direct Hire position
• $60,000.00 to $65,000.00 /annually
• First Shift (Monday through Friday)

• Provide administrative support to Acquisitions, Development and Operations Group
• Perform office manager responsibilities including maintaining/ordering supplies, keeping breakroom stocked and orderly, coordinating with building management office, etc.
• Receive phone calls and emails with a professional and positive attitude
• Maintain calendars, coordinate meetings (conference rooms, webinars and conference calls) and communicate updates regularly
• Travel coordination and preparing expense reports
• Prepare general correspondence (letters, memorandums, emails), photocopy, scan documents, and create binder tabs, covers, spines and other administrative duties, as needed.
• Support Operations Group with monthly, quarterly and annual projects.
• Create/maintain Excel spreadsheets to track updates and progress as needed.
• Print Budget Reports from Argus Enterprise and organize by region.
• Working knowledge of risk management, including Certificates of Insurance tracking
• Assist with Building Audit files, tracking by region
• Accounts Payable processing and tracking (i.e., verify invoices, verify monthly contract amounts, Avid data entry, maintain payable files, etc.)
• Accounts Receivables processing (i.e., Rent Ups, Billing Adjustments, Rent Increases, Rent Statements, etc.)
• Aged Delinquency tracking, collections and reporting
• Generate and maintain Purchase Order system