Office Administrator

Office Administrator Details:

• Temp-to-Hire position
• $21.00 /hour
• Full Time work available
• First Shift (Monday through Friday from 07:30am to 04:00pm)

Assist finance with various tasks such as invoicing, accounts receivable collections, communications, verification of freight on invoices, confirmation of sales tax on invoicing, and following up with customers on outstanding paperwork.

• Assist with financial administrative tasks and AIA billing requirements related to construction contracts.

• Serve as a point of contact for general office needs, such as ordering and maintaining office supplies, coordinating office equipment maintenance, and stocking and organizing communal areas.

• Maintain vendor, customer, and subcontractor contact lists.

• Handle incoming mail, deliveries, and general correspondence.

• Coordinate with third party vendors for any technical issues or other special requests and needs.

• Assist with the coordination of company events, meetings, and communications (including social committee support and being in charge of the birthday wheel).

• Provide support with data input into ERP systems or Excel sheets for production, inventory, shipping/receiving, purchasing, and project management.

• Generate simple reports to support internal departments with project tracking, delivery statuses, and KPIs.

• Assist with timekeeping data collection and coordination between departments.